The Erasmus + program allows students to complete part of their regular study obligations at any level or cycle of study (including preparation of diploma, master's, or doctoral theses, but excluding research, which is not a direct study obligation) at a partner institution abroad instead of at their home faculty.
The study at a partner institution abroad must last at least 2 months and can last a maximum of 12 months.
Under the Erasmus + program, a student has the possibility to use mobility up to a total duration of 12 months at any level of study and can participate more than once in study and/or practical training. These rules also apply to the mobility period in which a student has participated without an Erasmus grant (i.e. a student with a "zero grant").
In addition to the conditions of the selection procedure, the home faculty may specify other criteria (e.g. student motivation, international student activities, foreign language skills, academic achievement, etc.) and select suitable candidates for positions in partner institutions, but all requirements must be transparent, documented and accessible to all interested parties during the application process.
Partner institutions abroad, where students can fulfill part of their study obligations, are those institutions from the program countries with which the inter-institutional student exchange agreement has been signed for the field of study in question.
The program countries (participating countries) are the Member States of the European Union, Iceland, Liechtenstein, Norway, Turkey, Northern Macedonia and Serbia.
List of inter-institutional agreements by faculty:
A student who meets the following basic requirements for obtaining the status of "Erasmus student", established by the Erasmus+ program, may apply for the selection procedure:
Upon return to the UNM home faculty, the student will be recognized for successfully completed study abroad obligations agreed upon and confirmed by the UNM home faculty and the host institution in the Learning Agreement prior to departure abroad. Recognition of successfully completed study obligations may be denied only if the student has not achieved the level of knowledge or qualifications required by the host institution or has otherwise failed to meet the agreed upon obligations and conditions for recognition.
The minimum requirement of the Erasmus+ program is that all credits earned during the Erasmus+ study abroad are recognized upon return at least through enrollment in the Diploma Supplement.
The Erasmus+ grant is intended to cover travel and living expenses abroad. An Erasmus student is not automatically eligible for an Erasmus+ grant, but must apply for an Erasmus grant according to the current call for applications.
The Erasmus+ grant only serves to co-finance the costs of the stay abroad and does not cover the full costs.
Deadline for submitting an Erasmus+ grant application: 30 days before the start of the participant's mobility period.
In accordance with the Guide for Applicants and the Guide for National Agencies, and with the agreement of the European Commission and the Ministry of Education, Science and Sport, the National Agency CMEPIUS has established the amount of grants for individuals under Erasmus + as follows.
The amounts of the Erasmus grant for the academic year 2022/2023 for each group of countries are:
Support for students with fewer opportunities
Students from less-favored backgrounds can apply for additional Erasmus+ funding. The grant for the academic year 2022/2023 is 250 EUR/month.
Additional Erasmus+ funding can be applied for by students who meet the conditions of one of the 8 groups of students with fewer opportunities:
Support for the inclusion of participants with special needs (PP).
Students with special needs who are awarded an Erasmus grant can apply for additional Erasmus+ funding.
Under the Erasmus + program, participants with special needs are entitled to special treatment, not only in setting the conditions for co-funding, but also in providing and comprehensive support in deciding on mobility, accompaniment during mobility and integration after return. Persons with special needs include those who need to undertake programs with additional professional support or adjustments according to the nature of the specific special need.
An Erasmus+ mobility participant with special needs submits an application on the prescribed form together with the required attachments to the International Office of the University of Novo mesto.
Additional funding for participants with special needs is based on actual costs, which must be supported by invoices. 100% of the actual eligible costs incurred will be reimbursed.
Green travel grant
Green travel refers to travel that uses low-emission vehicles such as busses, trains, or car sharing for the majority of the trip.
A declaration of honor signed by the person receiving the travel grant and the sending organization is considered proof of the use of sustainable transportation.
A one-time supplement to the individual green travel support is 50 EUR + up to 4 additional days for the trip.
Additional funds from the Public Scholarship, Development, Disability, and Maintenance Fund of the Republic of Slovenia.
Students who meet certain conditions of the Public Scholarship, Development, Disability, and Maintenance Fund of the Republic of Slovenia may apply for an additional Ad futura scholarship for the academic year 2022/2023.
The additional Ad-futura funds for the academic year 2022/2023 amount to 67.76 EUR/month.
OTHER FINANCIAL PROVISIONS
After receiving funding from the National Agency, the University of Novo mesto sends students who are admitted by the faculties for Erasmus studies in the academic year 2022/2023 and who submit a full application for an Erasmus+ grant to sign a grant agreement, which specifies the rights and obligations. Students will receive the agreements at the earliest one month before the scheduled start of the Erasmus activities abroad.
The University of Novo mesto is obliged to pay only the funds it receives from the National Agency CMEPIUS or the European Commission.
Online Linguistic Support (OLS) offers online language tests and language courses for Erasmus+ mobility participants, enabling students to improve their knowledge of the languages they will use during their studies.
The first OLS test within the new program period is mandatory for all students going on mobility for more than 14 days.
What is OLS?
Online Linguistic Support (OLS) is a free online language learning platform for participants in Erasmus+ and the European Solidarity Unit. OLS allows you to check your current level of proficiency in the language you will be using abroad. The results will not prevent you from participating in Erasmus+ or European Solidarity Unit mobility, but will give you access to OLS language courses! Students have the opportunity to participate in OLS language courses in their own mobility language and in the official language of the country, if available through the online language support.
What does it offer?
OLS complements face-to-face classes and allows you to improve your language skills outside the classroom. It offers a series of interactive and engaging language learning activities that help participants learn a new language or master a language they already know. The best part is that it is specifically designed for the needs of each participant. This means you can have a unique learning experience.
Using the new OLS is very simple, participants click HERE to get started. The first step is to log into the EU login account.
You can find out more about this online language tool on the EU Academy page.
Can I apply for an Erasmus+ study exchange as a part-time student?
Yes, part-time students have the same rights for an Erasmus exchange as full-time students.
Can I apply for an Erasmus+ study exchange if I am working alongside my studies?
Students who are employed can apply for the tender only if their employer does not cover the costs based on the travel order issued during the duration of the study exchange.
Can I participate in an Erasmus+ exchange/internship if I repeat the year?
One of the requirements for an Erasmus+ exchange or traineeship is active student status, so repeating the year does not in principle jeopardize the possibility of an exchange or traineeship.
Can I participate in an exchange at two different institutions in the same academic year?
Of course, you have up to 12 months total at each level of study, and you can also attend the study and/or internship more than once. Students in the unified degree program have the opportunity to receive a financial grant for a total of 24 months of exchange during their studies.
What grants am I eligible for?
The student is eligible for a basic financial grant under Erasmus+, and may also apply for a scholarship under certain conditions:
What is a learning agreement (LA) or a study agreement?
A learning agreement is a document in which you enter the subjects you will take abroad (Table A) and the subjects that will be recognized at your home faculty upon your return (Table B). It must be confirmed by you, the domestic Erasmus+ coordinator and the foreign Erasmus+ coordinator.
Where can I select courses?
The student has to check on the website of the partner university what obligations he/she can fulfill in the chosen semester, in which language the lectures for the chosen courses are held at the partner institution and combine the suitable study agreement.
How many credits do I need to earn during an Erasmus+ exchange abroad and how many need to be recognized at my home institution?
The minimum number of credits a UNM student must earn during an exchange abroad that will be recognized at the home institution is 20 ECTS for one semester and 40 ECTS for two semesters.
Can I change the Learning Agreement during an Erasmus+ exchange?
Yes, provided that the Erasmus+ coordinator at the home faculty and the coordinator at the faculty abroad agree to the changes.
Will all my study obligations be recognized with certainty?
Upon return to the home faculty UNM, the student will be recognized for the study obligations successfully completed abroad that were agreed upon and confirmed by the home faculty UNM and the host institution in the Learning Agreement prior to the study abroad. The minimum requirement of the Erasmus+ program is that all achievements made during the Erasmus+ study abroad are recognized upon return at least through enrollment in the Diploma Supplement.
Where can I find accommodation?
The student checks the accommodation options, insurance conditions, visa and residence permits at the partner institution.
Can I cancel an Erasmus+ exchange at a later date?
You can. If you decide not to participate in an Erasmus+ exchange, send an email with a withdrawal notice and a justification to the coordinator of your home university coordinator and to the foreign institution.
Sabina Krsnik, MBA
Coordinator of international mobility
+386 7 393 00 21
Sabina Krsnik, MBA
Coordinator of international mobility
+386 7 393 00 21